What you need to know: New information required for this years Autumn School Census
SAVE THE DATE :
5th October 2023 : School Census Summer 2023
1st November 2023 : Submission deadline (unless otherwise stated by LA)
NB : 21st September 2023: Arbor Census Dry Run Opens
SAVE THE DATE :
5th October 2023 : School Census Summer 2023
1st November 2023 : Submission deadline (unless otherwise stated by LA)
NB : 21st September 2023: Arbor Census Dry Run Opens
What is the School Census?
All state funded schools within England have to provide data and statistics to the DfE 3 times a year in what is called the Census, this is a statutory requirement.
This enables national statistics to be produced, and also affects your schools funding.
Note: Stand alone nursery or post-16 schools in England, along with Isle of Man schools are not required to do this.
Your MIS and the School Census
Most MIS allow for dry runs of your School Census prior to submission
- Arbor's opens 21st September 2023
This allows for you to "unofficially" run your Census and resolve any issues prior to the day.
Arbor also allows you to resolve any queries or errors in batches (saving a lot of time) and run the dry run census option multiple times in advance giving you the cleanest data possible.
-5th October 2023 is the School Autumn Census 2023 - this is the day that the snap shot of your schools data will be regarding.
- 1st November 2023 DEADLINE for the Census submission (unless otherwise stated by your local authority)
What’s new with the Autumn 2023 School Census?
Taken directly from the DfE guidance here are the changes to the Autumn 2023 School Census data items.
New Data Items: Sex and Gender Identity
The gender current (N00065) data item has been replaced by the new sex (N00783) data item.
The change from gender current to sex is being rolled out across all DfE collections over the next year or so. We will collect the sex data item (a value which identifies the sex of a person as recognised in law) on a mandatory basis.
The gender ID (N00784) data item has been created so schools, children’s homes, local authorities and other institutions can record gender identity for local use, should they wish to. We will not collect this data item.
Existing Data Items:
No Changes to existing data items
Deleted Data Items:
The gender current (N00065) data item has been replaced by the new sex (N00783) data item.
The DfE - Department for Education Guidance
The DfE are in charge of the Census and have provided great guidance and overall information regarding completing the census, error codes, codes in general and how to's.
Check out here for a link to the right area of their website.
Dry Run, Census Day and Submission
What now?
1) Dry Run - Prepare your data, Watch the dry run webinar, Complete the Preparation checklist, Run a Dry Run, Resolve errors in batches and regenerate Dry Run as much as needed.
2) Census Day - Run your Census Day Return, Add in your on-the-day information.
3) Submission - Check your Census Return, Download the Census to your computer, Upload Census to COLLECT, Complete the Completion checklist.
For SIMS Census How to guides please see here.
Outstanding Queries
When providing the Census to COLLECT, you will need to provided explanations for any existing queries. Which the DfE has provided a handy dandy COLLECT guide for, here is the link.
Note: Remember to add these explanations when uploading to COLLECT.
How do I do the Census?
We here at Swyft Education like to provide you with the best opportunity to be empowered to do the Census yourself, and provide a number of resources below for you.
1) Here is a wonderful article by Arbor taking you through the process.
2) Receive training from our dedicated team on Census completion.
3) We can do it for you - not to mention any other returns you may need moving forward.
We offer this service whether you are a current or new customer!
Contact us today and see how we can help you.
Thanks for reading,
Remember Keep it Shiny & Do the Do!
Stay safe and well, till next time. Elle
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